© 2011 First United Methodist Church, Hanford. All rights reserved.
Employer: First United Methodist Church of Hanford
505 N. Redington Street Hanford, CA 93230
(559) 584-4075
Position: Church Secretary
Hours: Normal hours shall be 9:30 am—12:30 pm, Monday through Friday, and up to 5 hours per week of flex time for administrative tasks for a total 20 hours per week. Monthly attendance at the meetings of the Ministry Support Team (usually a Thursday evening ) and Board of Discipleship (often a Monday evening) is required. All work is to be scheduled by the Pastor. S/he will determine priorities and set deadlines. If workload is sufficiently heavy to prevent deadlines from being met the pastor will seek volunteer help from the church constituents.
Wage: Pay will be on an hourly basis
Immediate Supervisor: Pastor
Skills and Requirements
1.
The church secretary must have good interpersonal skills and present a calm and understanding appearance to those who call at the church.
The church secretary must have good interpersonal skills and present a calm and understanding appearance to those who call at the church. 2.Due to the sensitive nature of the work in the church office, the secretary must be highly professional and must keep certain conversations, correspondence and reports confidential. He or she must be
Due to the sensitive nature of the work in the church office, the secretary must be highly professional and must keep certain conversations, correspondence and reports confidential. He or she must be diplomatic.
3.The secretary should have a working knowledge of IBM compatible computer hardware and Microsoft
The secretary should have a working knowledge of IBM compatible computer hardware and Microsoft Office software, the copy machine, and any other machines applicable to the job is desirable. Training
will be provided.
4.This position requires appropriate business attire, and the ability to maintain simultaneous control of
This position requires appropriate business attire, and the ability to maintain simultaneous control of contact work, weekly/monthly programming and occasional special projects.
Accountability
1.The church secretary is accountable to the Pastor and the Ministry Support Team.
The church secretary is accountable to the Pastor and the Ministry Support Team.2.The candidate will receive annual performance reviews from the Ministry Support Team and the Pastor.
The candidate will receive annual performance reviews from the Ministry Support Team and the Pastor. Additionally, a performance review will occur after the first three months and again after six months of
employment.
Position Responsibilities:
To serve as secretary to the Pastor under his/her supervision and direction to perform such duties as:1.Answering the telephone and returning recorded messages
Answering the telephone and returning recorded messages2.Gathering and sorting the daily mail.
Gathering and sorting the daily mail.3.Typing the correspondence for internal and external communications such as Hanford Ministerial
Typing the correspondence for internal and external communications such as Hanford Ministerial Association, cluster and circuit churches, local district and conference.
4.Assisting church constituents and others in contacting the minister and his/her substitute as the need
Assisting church constituents and others in contacting the minister and his/her substitute as the need arises.
5.Keeping the church calendar current
Keeping the church calendar current6.Scheduling use of the various rooms in the building and informing the custodian of meeting dates and
Scheduling use of the various rooms in the building and informing the custodian of meeting dates and special needs for his/her service.
7.Assisting the church family to communicate with one another.
Assisting the church family to communicate with one another.8.Representing the church to the community by presenting a caring, compassionate and professional
Representing the church to the community by presenting a caring, compassionate and professional image to visitors.
9.Preparing the Sunday bulletin and monthly newsletter using standard word processing software.
Preparing the Sunday bulletin and monthly newsletter using standard word processing software.10. Typing and copying material for church boards and committees as requested.
11. Preparing an annual membership directory and a United Methodist Women's directory.
12. Keeping computer membership records current such as address changes, membership changes,
deaths, marriages and any other necessary records.
13. Creation of worship visuals for Sunday morning worship and for living water.
Other duties as assigned.
We are currently looking to hire a Church Secretary. Please send your resume and references to fumchanford@gmail.com if you are interested in this positon.
505 N. Redington Street, Hanford, CA 93230
office@fumchanford.org | (559) 584-4075
